<\/p>\n
Tasks of the VME are:<\/p>\n
- \n
- Management of common parts: You manage and maintain common areas, such as the stairwell, entrance hall and elevator.<\/li>\n
- Financial management: You prepare a budget, collect contributions from co-owners, pay common expenses and manage reserve funds.<\/li>\n
- Administrative management: You keep administrative documents (minutes of the general meeting, the basic deed, the rules of co-ownership and the rules of internal order) and ensure compliance with these legal requirements.<\/li>\n
- Representation of co-owners: You represent the common interests of all co-owners and act on their behalf in legal and administrative matters relating to the building. E.g. in disputes. <\/li>\n
- Organization of the general meeting: You organize regular general meetings in which you make decisions on important matters related to the building. E.g. budgets, maintenance projects and changes to the common parts. <\/li>\n<\/ul>\n
<\/p>\n
The general assembly<\/h3>\n
In the general assembly, you do this:<\/p>\n
- \n
- You make important decisions.<\/li>\n
- You are transparent and communicate about important issues.<\/li>\n
- You record decisions and discussions at the general meeting in minutes.<\/li>\n
- You inform co-owners in advance in a timely and accurate manner about the meeting and agenda items.<\/li>\n
- You decide on the content of the basic deed, the rules of co-ownership and the rules of internal order.<\/li>\n
- You cast your vote on proposed decisions. You approve decisions if there is a majority vote, unless the law or the bylaws provide otherwise. <\/li>\n
- You will meet at least once a year at the general meeting, but can also be called when necessary to discuss important issues.<\/li>\n<\/ul>\n
<\/p>\n
Required documents for co-owned buildings<\/h2>\n
For the management and responsibilities of co-owners to run smoothly, there are crucial papers that define the management and responsibilities of owners. These are the basic deed, the rules of co-ownership and the rules of internal order. These are the mandatory documents for co-owned buildings. <\/p>\n
The basic deed<\/h3>\n
- \n
- Definition: The basic deed<\/a> is a legal document that establishes important rules and regulations for the management and use of a multi-owner building.<\/li>\n
- Content:\n
- \n
- Description of the building and the division of private and common parts.<\/li>\n
- Determination of each owner’s share of the common parts.<\/li>\n<\/ul>\n<\/li>\n
- Content examples:\n
- \n
- Description of individual apartments and common areas such as hallways, elevators and gardens.<\/li>\n
- Overview of owners’ responsibilities regarding maintenance and costs.<\/li>\n<\/ul>\n<\/li>\n
- Find all the details in the article: Mandatory basic deed for apartments according to legislation<\/a><\/li>\n<\/ul>\n
<\/p>\n
The rules of co-ownership<\/h3>\n
- \n
- Definition: The rules of co-ownership<\/a> is a legal document that together with the basic deed forms the statutes of the building.<\/li>\n
- Content:\n
- \n
- Detailed rules and regulations for the management, use and maintenance of the building.<\/li>\n
- Regulations regarding responsibilities and decision-making of co-owners.<\/li>\n<\/ul>\n<\/li>\n
- Content examples:\n
- \n
- Rules for maintenance of common areas.<\/li>\n
- Procedures for making decisions at the general meeting.<\/li>\n<\/ul>\n<\/li>\n
- Find all the details in the article: Mandatory rules of co-ownership according to legislation<\/a><\/li>\n<\/ul>\n
<\/p>\n
The rules of internal order<\/h3>\n
- \n
- Definition: The Rules of Internal Order<\/a> is an additional document that governs rules of conduct and daily aspects of coexistence within the building.<\/li>\n
- Content:\n
- \n
- Rules for cleanliness, safety and daily operations.<\/li>\n
- Possible legally required agreements, such as rules for the general meeting and the trustee.<\/li>\n<\/ul>\n<\/li>\n
- Content examples:\n
- \n
- Rules for noise and pets.<\/li>\n
- Procedures for using common facilities such as laundry rooms or bike racks.<\/li>\n<\/ul>\n<\/li>\n
- Find all the details in the article: Mandatory rules of internal order according to legislation<\/a><\/li>\n<\/ul>\n
<\/p>\n
![\"Documents](\"https:\/\/www.appartement.be\/wp-content\/uploads\/2024\/04\/Documenten-voor-gebouwen-in-mede-eigendom-algemene-vergadering-1024x576.png\")
<\/p>\n<\/p>\n
Sources: Dewaele<\/a>, Notary<\/a>, Zimmo<\/a><\/p>\n
Would you like to cite this article as a source? Then use: <\/b><\/p>\n
Stiasteny, L. (2024, May 9). Mandatory documents for co-owned buildings. Apartment.be. Consulted on (date XX\/XX\/202X), from https:\/\/www.appartement.be\/documenten-voor-gebouwen-in-mede-eigendom <\/i><\/p>\n","protected":false},"excerpt":{"rendered":"
Owners of buildings such as apartments and offices in Flanders are required to submit these documents for co-owned buildings. Read here about the basic deed, rules of co-ownership and internal order. What is co-ownership? Co-ownership means owning a building or piece of land with other people. For example, of a land, apartment or office building. […]<\/p>\n","protected":false},"author":10,"featured_media":6064,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1120,1127,1128],"tags":[1605,2631,2627,2628,2626,2629,1416,1472],"class_list":["post-7063","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-buy","category-rent","category-rental","tag-basic-act","tag-co-ownership","tag-co-ownership-documents","tag-documents-apartment","tag-documents-for-co-owned-buildings","tag-documents-office","tag-internal-rules-of-procedure","tag-rules-of-co-ownership"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.appartement.be\/en\/wp-json\/wp\/v2\/posts\/7063","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.appartement.be\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.appartement.be\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.appartement.be\/en\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/www.appartement.be\/en\/wp-json\/wp\/v2\/comments?post=7063"}],"version-history":[{"count":0,"href":"https:\/\/www.appartement.be\/en\/wp-json\/wp\/v2\/posts\/7063\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.appartement.be\/en\/wp-json\/wp\/v2\/media\/6064"}],"wp:attachment":[{"href":"https:\/\/www.appartement.be\/en\/wp-json\/wp\/v2\/media?parent=7063"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.appartement.be\/en\/wp-json\/wp\/v2\/categories?post=7063"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.appartement.be\/en\/wp-json\/wp\/v2\/tags?post=7063"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
- Content:\n
- Definition: The Rules of Internal Order<\/a> is an additional document that governs rules of conduct and daily aspects of coexistence within the building.<\/li>\n
- Content:\n
- Definition: The rules of co-ownership<\/a> is a legal document that together with the basic deed forms the statutes of the building.<\/li>\n
- Content:\n
- Definition: The basic deed<\/a> is a legal document that establishes important rules and regulations for the management and use of a multi-owner building.<\/li>\n